Built for HVAC contractors
Never miss a 6am dispatch call again.
Your swarm — a team of AI employees — answers every call in under 2 rings, follows up on every web lead in under 5 minutes, and keeps your review profile current. While you're on the job.
Book a free 20-min setup callNo credit card · Pilots starting at $297/mo · 30-day money-back
The real problem
HVAC runs on calls. You miss every third one.
Peak season hits and your phone doesn't stop. But you're running a four-man crew, you're in a crawlspace, and the call at 6:47am goes to voicemail. That customer called two other contractors before your office opened. Our research traces show HVAC businesses miss 31% of inbound calls during peak weeks — and a third of those leads book with whoever picks up first.
31%
of after-hours calls go unanswered at the avg HVAC shop
5 min
is how long the lead-conversion window stays open
22%
more jobs booked when missed-call text-back fires in under 5 min
Your AI team
The capabilities that matter for HVAC.
AI Receptionist
Answers every call in under 2 rings, 24 hours a day. Collects the customer's address, describes the issue, and books the job directly into your dispatch calendar. Handles your Saturday calls the same way it handles your Monday calls.
Outcome
After-hours calls answered in under 2 rings — including the 11pm emergency that turns into a $2,000 job.
5-Minute Lead Follow-up
A web quote request, a Facebook lead ad click, a voicemail — your swarm sends a personal SMS in under 5 minutes. Two-way conversation that books the estimate. No templates, no bot-voice.
Outcome
Every web lead gets a personal SMS in under 5 minutes. You stop losing jobs to whoever calls back first.
Review Reply
After every job, your swarm asks for a Google review. When the review comes in, it drafts a response in your voice. You see the negative ones before anything posts.
Outcome
3x review response rate. Review requests go out automatically — no more remembering to ask.
Admin Triage
Your morning brief tells you what needs a decision today: which job ran long and needs a reschedule call, which invoice is 30 days out, which customer called twice. The sorting happens before you get in the truck.
Outcome
2 hours back per day on the dispatching and follow-up work that piles up after a long job.
What changes
30 days in, here's what HVAC businesses see.
22% more jobs booked
From leads that came in after hours or on weekends — jobs that used to go to voicemail.
After-hours calls answered in 2 rings
Including the 11pm emergency furnace calls and 6am dispatch requests in peak season.
8 hrs/week back
Time your office staff no longer spends manually following up on web leads and quote requests.
3x review response rate
Automated review requests go out after every completed job. Responses drafted, ready to approve.
Questions HVAC operators actually ask
The questions that come up before signing.
How does the AI know what jobs we take — and what we don't?+
We load your service menu into your swarm's knowledge base on the setup call. Your coverage area, your service categories, the jobs you do and don't take, your pricing tiers — all of it. When a customer calls asking about a job you don't handle, the AI tells them that and, if you want, refers them to someone who does. It won't book jobs you can't do.
What happens when a customer calls with an emergency at 2am?+
Your swarm handles the call, collects the details, and — based on the escalation rules you set — either books it as an emergency callout or routes the call to your on-call line with full context already captured. You define what 'emergency' means for your business. For most HVAC shops that's 'no heat in winter' or 'active leak.' The AI follows your definition.
We already use ServiceTitan / Housecall Pro. Does this work alongside it?+
Yes. Your swarm integrates with both ServiceTitan and Housecall Pro directly — appointments book into your existing dispatch system, not a new one. Your techs still see jobs the same way they always have. You don't change your workflow. You just stop missing the calls that come in between jobs.
Stop missing calls. Start booking more jobs.
20-minute setup call. We connect to your Twilio number and your dispatch calendar. Your swarm is on-call by tomorrow — including for the 6am call you'd have missed.
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